Author Central

Oral Presenter Information

Thank you for participating in the IEEE PVSC as an Oral Presenter!  As an Oral Presenter, the following lists your responsibilities:

  • Be sure to upload your manuscript (Download Manuscript Instruction / Stylesheet), following the guidelines on the PVSC website, by June 3, 2019.
  • All presentation files should be in Microsoft Power Point and in 16:9 (widescreen) format.
  • Upload your presentation at least 24 hours prior to your presentation in the speaker ready room.
  • Bring your presentation on USB Memory Stick.
  • Please arrive at your session at least 15 minutes before the scheduled start to coordinate with the session chairs, check that the presentation will display properly, and become familiar with the audio-visual equipment in your room.

REMEMBER: No Paper, No Podium

If your manuscript has not been uploaded, you will not be allowed to present.  If you (or a co-author) do not give your presentation, the manuscript will not be included in the proceedings.

Be sure to check the online program to confirm your presentation time and length!


Guidelines for Computer Generated Presentations

Each speaker can bring their presentation to the Speaker Ready Room on USB Memory Stick at least 4 hours prior to the scheduled time of their presentation. Please note that presentations should be in 16:9 (wide) and in Microsoft Powerpoint format.

All speakers are required to check into the Speaker Ready Room at least 12 hours before their presentation. The Speaker Ready Room will be open daily during the conference.

When reviewing your presentation, you should make sure all fonts appear as expected and all sound/video clips are working properly. You will be able to edit your presentation at this time. The file will then be transferred to the computer network at the meeting. When the presentation is to be given, the file will be accessed via the conference menu on the computer in the meeting room. Once the presentation is launched, you (the speaker) will control the program from the podium using a computer mouse. At the end of the meeting, all files will be destroyed, and the computer hard drives will be reformatted.

The computers in the presentation rooms will be Windows-based PCs with Microsoft PowerPoint 2016 installed. Presentations should be reviewed to be certain the fonts are displayed correctly.


- USB ports on the computers are disabled so no presentations can be copied.

- Cameras and video equipment are not permitted in the Speaker Ready Room.

- All files on the computers are deleted at the end of the conference.

For general questions, please contact [email protected]